Job Description: Our client, located in midtown Toronto, is seeking a Reception/Administrative Assistant. General office duties as well as supporting the management team are key to this position. The ideal candidate must be a professional individual with good presentation. You must be able to adapt working with different personalities within the team. Enthusiasm, a willingness to assist, and be able to prioritize are crucial to this role.

Primary Duties and Responsibilities:

Reception

Answer general phone inquiries in a professional and courteous manner

Direct phone inquiries to the appropriate staff member

Relay voice mail from the general mailbox to the appropriate staff member

Greet visitors to the organization in a professional and friendly manner

Office Administration

Sort incoming mail, faxes, and deliveries for distribution

Prepare and send outgoing mail and courier packages

Upkeep and ordering of office supplies/office letterhead and business cards

Support in upkeep of the kitchen with other staff members

Support in bookings and upkeep of the three boardrooms with other staff members

Provide administrative support to management and other staff members

Administrative Assistance

Calendar and inbox management

Type correspondence, expense reports and other documents

Travel arrangements

Managing filing system (electronic and hard copies) with other staff members

Provide assistance and assume cross functional duties for other team members as requested

Provide Board Support

With management staff, assist with the timely distribution of material to the Board

Other duties may be assigned as necessary

Qualifications

Skills/Qualifications

Relevant office experience

Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)

Excellent communication skills- both written and verbal in English

Strong interpersonal skills

Strong organizational, multitasking and prioritizing skills a must

Personal Attributes

Willingness to learn and expand role

Must be able to work in an environment with regular interruptions and continually changing priorities

Ability to maintain confidentiality

Consistent attention to detail

Ability to demonstrate initiative and resourcefulness

Team player, positive working attitude, flexible and dependable

Be honest, trustworthy and demonstrate sound work ethics

Our client is looking to hire immediately