PRIVACY POLICY
Griffin Sproston respects your right to privacy. The information below outlines how our privacy principles protect your privacy as a key part of our on-going relationship with you as a valued candidate or client of Griffin Sproston.
Our privacy principles apply to all personal information that we collect from you. Personal information means information about you.
The information below describes how we collect your personal information, what we do with it and with whom we share it. We will also describe how we will obtain your consent to our collection, use and disclosure of your personal information, and how you can contact us with any questions or concerns that you have relating to our privacy principles or your personal information.
What Personal Information Do We Collect?
How Do We Collect It?
How Do We Use the Information?
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| Defined as... | Those we provide resources to, and those we contact periodically about their current or future staffing needs. |
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| Personal Information We Collect | Contact information Types and frequency of staffing needs |
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| How We Collect the Information | Verbally Via the internet |
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| How We Use the Information | To provide staffing services To share information about Griffin Sproston or related staffing matters |
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| Defined as... | Individuals who are looking for work, or who may be considering a change in employment or career - who are registering for the first time with Griffin Sproston |
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| Personal Information We Collect | The Applicant's resume as submitted by the Applicant including personal contact information, email, address, telephone number, type of position sought, recent employment, education, availability, interest in temporary or permanent positions, salary expectations, and other related information necessary to assess your suitability for placement. |
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| How We Collect the Information | From the Resume Submitted From the Applicant calling Griffin Sproston |
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| How We Use the Information | To arrange an Interview To maintain on file for up-coming or future placement opportunities |
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| Defined as... | Once an Applicant is interviewed in person by one of Griffin Sproston's Consultants, they become a Candidate who will be considered for immediate and on-going jobs and careers with their Clients. |
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| Personal Information We Collect | During the Interview, the Interviewer will ask questions and record responses, including:
Type(s) of Position Sought Computer/Software Used Past Earnings Reasons for Job Changes (if any) Expected Earnings Type of Environment Sought Hours Sought Limitations in terms of location, hours, environments, organizations Strengths Areas of Improvements Testing may be conducted on commonly used software, keyboarding skills, etc. Testing is not mandatory, however, to be considered for administrative positions, it is essential. Reference Information that we would use before placement, through contacting those referees provided by the candidate via e-mail or by telephone |
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| How We Collect the Information | From the Applicant filling out Griffin Sproston’s Registration Form In-person Interview In-person Testing (dependant on postion/experience) From references provided by candidate |
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| How We Use the Information | When a position comes in from a client Or Our team is searching proactively for a skill/fit for an upcoming client need Or When our team is working on a bid or proposal for a client: A search is undertaken using the Candidate Database Many candidates are contacted to find out if they are interested and available, mainly by telephone and occasionally by e-mail Candidates can accept to remain in our database or can ask to be deleted at any time Test results are used to be sure a candidate can perform the necessary task(s) at the level expected by the Client. Reference results may be shared with a client if you are being considered for a specific position. Your resume may be sent to a client for a current or upcoming position with your permission. |
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| Defined as... | Once Griffin Sproston places an individual in a position in which Griffin Sproston is responsible for government remittances and is the Employer of record, (s)he becomes a temporary employee of Griffin Sproston. |
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| Personal Information We Collect | Social Insurance Number Date of Birth Emergency Contact Data Hours worked during placement Rate of pay during placement GST number and BIN if being paid as a contractor |
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| How We Collect the Information | Generally by telephone, occasionally by e-mail before the candidate is assigned to the position. |
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| How We Use the Information | For payroll purposes, mandatory by Revenue Canada standards In the event of emergency, we know who to contact. |
Your Consent
We will only collect, use and disclose your personal information with your consent. Internally, at Griffin Sproston, all information collected is accessible to Staffing Consultants and the Accounting/Operations team so that you may be provided with the best possible service. When you send us your resume or come in to an interview, you are consenting to Griffin Sproston adding your profile (resume, contact information, key skills) to our internal database.
Our Database
Personal Information collected including that provided on resumes and your contact information is never sold or made available to outside individuals or companies. Our database is used to search for candidates for positions with our clients, to contact those candidates, and to gain their permission to represent them in a specific position or to send their resume.
Removing Yourself from Our Database
Simply e-mail or call your Contact at Griffin Sproston and ask that your record be deleted. If you have been an Assigned Employee, Griffin Sproston will have to keep information according to Revenue Canada Laws - but only that information that is essential to Revenue Canada will be retained. All other personal information will be destroyed twelve months after you ceased to be an Assigned Employee.
Security
Griffin Sproston ensures that the personal information it collects and uses is protected against unauthorized access, unintended disclosure, or theft. This protection is provided by a password protected database and a secure hard copy filing system.
If you have Questions about Our Privacy Principles or Your Personal Information
Please contact Griffin Sproston (416) 922-7777 and ask to speak with our Lead Consultant.
